Louvain Wedding Venue

LOUVAIN GUEST FARM N9, UPPER LANGKLOOF HEROLD 6615

APPOINTMENTS DURING OFFICE HOURS:

MONDAY - FRIDAY
08H00 - 17H00

Accommodation & Glamping Available at Louvain Guest Farm

The Venue

Our 2026 rates, meals not included

Per Person

R700

Max Guests

165 Guests

Minimum Hire
(85 Guests and less)

R60 000 for
85 Guests and less

Please feel free to contact us for a tailored quote based on your specific requirements.

The venue includes:

Surround sound system and mics
Tables and chairs
Cutlery and crockery
All glasses.
Venue and garden furniture.
All staff and waiters.
Bar and barmen.
Garden & Fire

The wedding fee also covers the cost of the backup generator in the event of a power outage due to Eskom load shedding.

Additional costs for bridal couples

Pre-drink setup(R1000)

Photographers

Videographers

Minister/ Pastor

DJ or band

Makeup Artist & Hairstylist

Additional décor\candle rental

Additional under-plating, tablecloths, runners & serviettes rental.

Florist & Flower services.

Weekend Wedding Coordinators fee (compulsary) (R3000)

Jonita offers professional floristry services to all bridal couples.
Should you wish to make use of this service, please feel free to request a personalized quotation directly from her.

Louvain Wedding Venue

Ceremony Options

These fees include full preparation, planning, set up and layout as per your wishes excl. breakdown & moving of external vendors flower/decor arrangements.

If Louvain have to move it to the reception area, an additional fee will be added.

St John's Chapel

25 - 200 PAX
Signing Table
Plinth for Pastor
Wooden Benches

St John's Chapel

25 - 200 PAX
Signing Table
Plinth for Pastor
Wooden Benches

Forest Church

25 - UNLIMITED PAX
Signing Table
Plinth for Pastor
Rustic Wooden Benches

Forest Church

25 - UNLIMITED PAX
Signing Table
Plinth for Pastor
Rustic Wooden Benches

Open Seating
on front lawn

25 - UNLIMITED PAX
Signing Table
Plinth for Pastor
Modern Wooden Chairs

Open Seating
on front lawn

25 - UNLIMITED PAX
Signing Table
Plinth for Pastor
Modern Wooden Chairs

The above fees include full preparation, planning, setup, and layout coordination in accordance with your specific preferences and requirements

Please note that this excludes the breakdown or relocation of any external vender equipment, floral arrangements, and/or décor items.

Should you wish to have the Louvain team assist with moving any equipment from the ceremony area to the reception venue, please note that this service is available at an additional charge.

Prices subject to change without prior notice.

Co-ordination Services

At Louvain, we are committed to making your wedding planning experience as seamless and enjoyable as possible.

Couples considering our venue are warmly invited to enjoy a complimentary one-night stay on the farm, which includes a comprehensive tour of the venue, onsite churches, and surrounding area.

Co-ordination services include:

Multiple planning consultation with our experienced staff and dedicated coordinator, Jonita, to bring your vision to life.
Mock set-up and décor discussion, including floral concepts and additional lighting needs.
Laising with suppliers and vendors on your behalf to ensure clear communication and smooth execution.
Menu and beverage planning , tailored to your preferences.
Budget assistance and support in selecting appropriate vendors.
Design and arrangement of detailed floor plans for the ceremony and reception
Guidance and assistance in making any necessary final changes before your big day.

Our goal is to ensure that every detail is thoughtfully planned and executed, allowing you to relax and fully enjoy your wedding experience

The Clubhouse

The Clubhouse is an ideal venue for hosting pre-wedding celebrations, offering a warm and inviting atmosphere to welcome your guests the day before your special occasion. This versatile space is fully equipped with bar facilities, a fully functioning kitchen, and all the necessary amenities to ensure a seamless and enjoyable experience.

Often utilised for Friday evening dinners as well as Saturday and Sunday breakfasts, The Clubhouse offers flexibility to suit a variety of functions. In addition to its popularity as a pre-wedding gathering space, it is also suitable to be used as a wedding reception venue.

Should the bridal couple wish to host their own catered event at The Clubhouse prior to the wedding, a venue hire fee of R100 per person will apply.

Catering

Our catering is based on a per person rate, which includes a selection of canapés, a main course, vegetables or salad, and dessert.
Plated meal options are also available at an additional cost.

We are proud to work with our highly experienced chef, Sonja, who, together with her dedicated kitchen team, prepares approximately 30,000 meals annually. She is also available to cater for all weekend meals, should you require extended services.

For 2026, the catering rates for the main wedding reception are estimated at R625 to R700 per person.
Please note that 2027 catering prices may be subject to change due to food inflation and market fluctuations.

Full Canape Tables & Layout
Three Courses Meal (Buffet or Plated)
Desserts

Please note that all menus will be refined and finalized in collaboration between the Chef Sonja and the bridal couple, ensuring that the selections reflect your personal preferences and dietary requirements.

Prices subject to change without prior notice.

Drinks & bar

Our guest farm features two fully licensed bars available for use with prior arrangement.

On Saturday afternoons, pre-drinks are served following the wedding ceremony during the canapé hour at our outdoor gin counter or designated pre-drinks bar. This service includes professional barmen, full preparation of ice, beverages, and condiments.

This is an optional add-on service offered at R1,000.00 for a duration of 2-3 hours.

The cost of pre-drinks ranges between R75 – R100 per person, depending on the selected beverages.

Final selections and pricing can be confirmed by the bridal couple in consultation with our team.

Bridal couples are welcome to bring their own wine; howevera corkage fee of R50 per bottle will apply.

Wedding Accommodation

Louvain Guest Farm offers exceptional accommodation for over 160 guests. Our beautiful property features 13 luxurious guesthouses, with up to 80 beds, as well as 40 stunning luxury tents, accommodation up to 80 guests.

The Bride and Groom strictly do all the allocations of guests in our guesthouses and luxury tents, months before the wedding.

Our Options:

Guest Houses

Two night booking – R500.00 per bed per night
(R1000.00 total per person for 2 nights).
Single night booking – R700.00 per bed.

Glamping Units

Two night booking – R1400.00 per tent (2 sleeper) – R350 per night per bed.
One night booking – R1000.00
Per tent (2 sleeper) – R500.00 per bed per night.

What is provided:

Our units are 100% self catering, the following is provided for you:

Linen and towels
Fridge, microwave, kettle, stovetop, braai facilities, 1x bag of wood, (the larger units have ovens installed)
Tea and coffee station
Peace and tranquility

Please note, units are NOT services daily by our staff.